IFInvoiceFlow

Transparent pricing. No surprises.

Document capture, approval, export — flat monthly rate. Annual billing saves 20 %.

Note on AI costs: LLM-powered extraction is billed via your own API key at Anthropic or OpenAI. Alternative: free regex and ZUGFeRD extraction without AI is included in every plan.

All prices net plus statutory VAT (19% in Germany; reverse charge for EU businesses with a valid VAT ID).

Available as add-ons:
  • Multi-level approval workflow (configurable levels, exception flows, substitutes)
  • SEPA / banking connection (pain.001 payment runs, in progress)
  • Help & reporting assistant (in-app chatbot for usage questions and live dashboard queries)
  • Supplier returns by email (reject with a reason, AI-drafted text, send via tool mail or your own mailbox)
  • Full-text search in the archive (real content search across all documents, including OCR)
  • Procurement documents (scan and pre-code delivery notes, purchase orders and quotes, for accruals)
  • Mailbox sync from Gmail / Outlook (fetch invoices and credit notes automatically twice a day, €4.90 / month net incl. 300 emails, then tiered from 1.0 ct per email, in progress)
  • ERP handover to SAP with OpenText VIM (pilot feature: read, pre-code, hand over; approval in SAP). From the Pro plan, €39.99 / month net, included in the Business plan
  • Email notifications: arrival + due-date reminders (in development)
More invoices (net plus VAT):
  • Additional invoices: €0.50 per invoice above the monthly limit, billed monthly with a separate invoice. Processing continues (cap 5,000 invoices per month).
  • Invoice packs (one-off, valid 36 months, used before additional invoices): 100 invoices €40, 500 invoices €175, 1,000 invoices €350, 5,000 invoices €1,250, 20,000 invoices €4,250, 30,000 invoices €5,500. More sizes in the settings, from €0.184 per invoice.
  • Monthly quota extension (Starter, Pro and Business, with monthly billing): +1,000 invoices €250, +5,000 invoices €1,000, +10,000 invoices €1,900, +30,000 invoices €4,500 per month, from €0.15 per invoice. Takes effect on the next calendar month.

Enterprise — on request

From ~1,000 invoices per month, with an own SLA, SSO, or on-premise needs, we prefer to talk directly. Send us a few details — we typically respond within one business day.

  • Custom volume model
  • SSO / SAML / Active Directory
  • EU hosting or on-prem
  • Dedicated account manager
We use your data solely to process this request. No sharing, no newsletters.
What counts as an "invoice"?
Any document processed via upload, email ingest, or API — regardless of whether it's approved. Reversals don't count twice.
Who pays the AI costs?
You do. You set an Anthropic or OpenAI key in your tenant settings. We don't charge a markup on LLM calls — the actual provider cost goes directly to your API account.
What happens if I exceed the invoice limit?
At 80 % usage you see a banner. On paid plans processing continues: each additional invoice costs €0.50 net and is billed monthly via your stored payment method. Invoice packs or a monthly quota extension are cheaper. Processing is only blocked at the cap of 5,000 invoices per month (plus your extension); received invoices are kept and caught up after an upgrade. In the trial the limit of 50 invoices is hard.
Cancellation terms?
Monthly plans can be cancelled at any time, effective end of the current period. Yearly plans run until the end of the term and won't auto-renew.
Invoice pack or quota extension?
An invoice pack is a one-off purchase for a specific need: the invoices are available immediately and valid for 36 months. The quota extension raises your limit every month and is cheaper per invoice (from €0.15), but unused invoices expire at the end of the month. Changes to the extension take effect on the first day of the next calendar month and can be made with monthly billing.
What is the ERP handover (SAP with OpenText VIM)?
For companies that approve incoming invoices in SAP with OpenText VIM. InvoiceFlowz reads the invoice, pre-codes it, checks for duplicates and hands the original and structured data over to your SAP by email or ZIP; approval happens there. Available from the Pro plan as an add-on for €39.99 net per month, included in Business, usable during the trial. Currently a pilot feature: we agree the format and the inbound channel with your SAP team before productive use.